Knowing what to include on your wedding invitations is key to creating the perfect first impression for your wedding day. Beyond setting the tone and style for your event, they serve a practical purpose: giving your guests all the information they need to join you. But what exactly should you include? Let’s break it down step by step, so you can deliver invitations that are both beautiful and functional.
The Essentials: What Absolutely Needs To Be On Your Invitations
The main invitation card is the star of the show, and it needs to cover the must-know details so your guests can show up at the right place, at the right time. Here’s what to include:
- Names: Make it clear who is getting married! Traditionally, the names of the couple are listed. You may also wish to include “together with their families” etc.
- The Date: Include the day, month, and year to avoid any confusion. For example, “Saturday, the 12th of April, 2025.”
- Start Time and Guest Arrival Time: Indicate when the ceremony will begin as well as when you need guests to arrive. This may be half an hour prior to the ceremony start time to allow enough time for guests to get settled.
- Venue Name and Address: Include the full name of the venue and its address. If your ceremony and reception are at different locations, you may need to list both.
- RSVP Details: Add a clear RSVP deadline and instructions. Whether you’re collecting RSVPs online or via mail, let guests know how to respond (e.g. “Please RSVP by March 1, 2025, at [website link] or by mail using the enclosed card”).
Optional Extras: Should You Include a Details Card?
A separate details card is a great way to provide additional information without overcrowding the main invitation. While it’s not strictly necessary, it can be very helpful for addressing common questions. Here are some things you might include:
- Dress Code: If you’re having a black-tie event, a casual backyard wedding, or something in between, let your guests know.
- Gift Preferences: This could include wishing well details or a polite note about gifts, like “your presence at our wedding is the greatest gift of all, however should you wish to also bring a gift, a wishing well will be available at our reception”.
- Kids Policy: Be clear if children are or are not invited to avoid misunderstandings.
- Accommodation Information: Share details about nearby hotels, especially if you’ve reserved a block of rooms for your guests.
- Transportation and Parking: If you’re arranging shuttles or if parking is limited, let guests know what to expect.
- Additional Events: Hosting a welcome party, rehearsal dinner, or post-wedding brunch? Include the dates, times, and locations.
Do I Need a Wedding Website?
In 2025, a wedding website is almost a no-brainer. Not only can it complement your invitations, but it also allows you to keep your guests updated in real time. You can use platforms like Bliss and Bone, With Joy, or The Knot to build a site that’s easy to navigate and packed with useful information. A wedding website can:
- Collect RSVPs hassle-free.
- Provide directions and maps.
- Include FAQs that answer questions about dress code, gifts, kids, and more.
- Share updates or last-minute changes, such as weather-related adjustments.
If you’re using a wedding website, you can include the link on your details card or on the invitation itself with a simple note, like “for further details, please visit [website link].”
Other Things to Consider: When To Send Your Wedding Invitations
Timing is key! Wedding invitations are traditionally sent out 3-6 months before your wedding day. However, if you’re hosting a destination wedding or have many out-of-town guests, it’s a good idea to send them 6-9 months in advance. Save-the-dates, if you’re using them, should go out even earlier—8-12 months before your wedding.
RSVP Deadlines
Set your RSVP deadline about 4-6 weeks before your wedding. This gives you enough time to finalise your headcount, share numbers with your venue or caterer, and finalise seating charts and other details.
The Role of a Stationery Designer
Working with a stationery designer can take the stress out of creating your invitations and ensure they’re exactly what you envision. A designer can help:
- Create a cohesive look that matches your wedding style.
- Customise your invitations with personal touches, like monograms or illustrations.
- Ensure all text is beautifully formatted and easy to read.
Your wedding invitations are more than just pieces of paper—they’re a reflection of your love story and the first step in welcoming your guests to your wedding day. By including the essential details, considering extras like a details card or wedding website, and sending them out on time, you’ll set the stage for a stress-free and beautiful day.
If you’re ready to get started or have questions about designing your perfect invitations, feel free to reach out here. Happy wedding planning!
